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I need a secure virtual data room, can one use a network drive instead?

Describe the image: network drive, QQ mailbox, or Yahoo Docs are free to file distribution resources. Why should I use a paid VDR? When you use network media to distribute confidential documents, it is important to understand the qualities of different media. Simply put, different revealing tools have a different focus, rather than everyone is suitable for transferring important papers. Among them, the is more suitable for sharing important paperwork, confidential documents, and confidential components. The leader of the local company, naturally , you do not want important company papers to leak. Among the many file-sharing equipment, a virtual data rooms is always better than different tools for the following reasons:



A secure data room is more secure, so this solution is the first choice for large banks and even gov departments. The most important function of a due diligence data room will be security, and secondly, it is easy to apply. For both parties to the transaction, the security and confidentiality of information are very significant.

Using the due diligence data room, typically the administrator can remotely control person permissions. After the project is sealed, the administrator can remove the customer from the project, and can also distantly lock the downloaded file by simply changing the permission settings. Besides these basic security measures, many provide functions such as adding watermarks. Administrators can add a watermark to a file or restrict printing.


From the file director to project updates, a virtual help room can offer users to offer complete, personalized management services, an additional file-sharing tool is difficult to accomplish this. A professional will provide every client with at least one project planner who will help you create and manage a whole data room providers. These transaction coordinators usually are experienced and available 24 hours a day, and even users can contact them anytime.

End performance

A virtual data room software has more complete functions, communication among users is more convenient and faster and transactions are smoother. As opposed to other file-sharing services, the electronic help room provides a more user-friendly rights management function. After creating a project, administrators can open several permissions for different users. Users could be added or removed with a person click, permission changes can be using the entire project or one of the files or even on one file. Some of the a lot more complete perhaps provide more systematic control, for instance , whether users can copy, produce, or even restrict screen printing or perhaps add a personalized watermark.

Other secure virtual data room advantages

Even if the user downloads the file to his computer, these restrictions still exist. As a simple example, user A saves the record on his computer, and when the task is completed, the user is deleted from the project by the administrator. From now on, all of files uploaded to A will be locked.

Some virtual data room pricing have a question and answer perform. Here, buyers and sellers can ask questions immediately and answer them. Besides, managers can classify questions and solution several questions, answering questions, you can include links or attach other data as supporting materials when giving answers to questions. After the project is completed, the administrator can export all the query and answer records to an Shine spreadsheet.

The data rooms also has an email alert feature. If you upload a new file, all consumers will receive a reminder email. If you are worried that too many reminder emails could annoy users, you can also set up a consistent email every day or week to remind users that the project is updated.

Project information allow administrators to view data consumption in a project at any time: who down loaded which file, etc . Thus, software program as a web drive, a QQ mailbox, or Google Drive are more suitable for people to share public information or less important information. For a company, some sort of data rooms is more secure and reliable.

When managing cash, regardless of direct investment funds, investment capital or hedge funds, the ability to take care of funds independently determines their result. The use of a data room allows companies to provide transparent demand while maintaining control over facts. Blocking important information and restricting user access (including downloading, printing, and so forth ).